Section 1. The PMI-SNC shall be governed by a Board of Directors (Board). The Board shall be responsible for carrying out the purposes and objectives of the non-profit corporation (or equivalent).
Section 2. The Board shall consist of the officers of the PMI-SNC elected by the membership and shall be members in good standing of PMI and of the PMI-SNC. PMI-SNC shall have eight (8) elected officers to serve in the following positions:
B. Executive Vice President
C. Vice President of Programs
D. Vice President of Membership
E. Vice President of Finance
F. Vice President of Communications
G. Vice President of Education
H. Vice President of Public Relations
The president shall, upon completion of a term as President, serve as Immediate Past President.
Section 3. Terms of Office. The terms of office for President, Executive Vice President and Past President shall be one (1)-year. The office of President will not normally be an elected position; rather, the individual serving as Executive Vice President shall automatically succeed to the office of President. The term of office for all other elected Officers shall be two (2) years. For the 2017 calendar year only, the Vice President of Public Relations, Vice President of Communications and Vice President of Membership shall hold office for 1 year only.
Section 4. Term Limits.
A. The President, Executive Vice President, and Immediate Past President are limited to one (1) one (1) year term.
B. The Vice President of Finance is limited to one (1) two (2) year term.
C. The Board of Directors shall consist of the Officers of the PMI-SNC elected by the membership and others appointed by the elected officers. All members of the Board of Directors shall be members in good standing of PMI and the PMIABC.
D. Terms of office for the Officers will be limited to three (3) consecutive terms in the same position and no more than four (4) consecutive terms on the Board in general.
E. In the event there are no candidates for an elected position, and the previous Officer’s consecutive term has expired, the Officers may grant an extension for that Officer for an additional two year term.
F. The elections for officer positions are staggered so that roughly half are elected each year.
Section 5. The President shall be the chief executive officer for PMI-SNC and of the Board, and shall perform such duties as are customary for presiding officers, including making all required appointments with the approval of the Board. The President shall also serve as a member ex-officio with the right to vote on all committees except the Nominating Committee.
Section 6. The Vice President of Communications shall keep the records of all business meetings of PMI-SNC and meetings of the Board. In the absence of the Vice President of Communications, the presiding officer shall assign the duty of taking and publishing accurate minutes to one of the other officers present. The Vice President of Communications shall have custody of the amendments thereto. The Vice President of Communications shall have custody of the PMI-SNC Operating Manual, which includes officer position descriptions. The Vice President of Communications shall be responsible for certifying the results of all PMI-SNC and Board of Directors votes and elections. The Vice President of Communications is responsible for maintaining a copy of the minutes, the membership email list, and contact information on all board members current within one month on the PMI-SNC SharePoint site.
Section 7. The Vice President of Finance shall oversee the management of funds for duly authorized purposes of PMI-SNC. The Vice President of Finance shall have charge and custody of all assets and financial records of PMI- SNC and shall be responsible to:
A. Present an original bank statement for inclusion in BOD meeting minutes each month.
B. Provide all statements and materials required for the facilitation of annual financial account audit.
C. Oversee all financial aspects of event registration and payment.
Section 8. The Executive Vice President shall preside at all business PMI-SNC programs and Executive Committee meetings of PMI-SNC in the President’s absence. The Executive Vice President shall be the backup for other Board members and be assigned special projects, as necessary. The Executive Vice President shall be responsible for scheduling, coordinating and overseeing the annual financial account audit. This audit should be completed by an individual or group who bears no conflict of interest with the results of the audit. The Executive Vice President shall automatically be promoted to President upon vacancy and is in fact, the President-Elect.
Section 9. The Vice President of Programs shall be responsible for all arrangements necessary to support PMI- SNC programs and to assure that all PMI-SNC members are notified by E-mail and Website posting of all PMI-SNC programs. The Vice President of Programs to keep a copy of all information on all upcoming programs including the presenters, commitment status, and contact information current within one month on the PMI-SNC SharePoint site.
Section 10. The Vice President of Membership shall keep the official list of members, clearly indicating those entitled to vote, and shall actively work to gain new membership for PMI-SNC. The Vice President of Membership shall be responsible for an accurate mailing list of current and potential PMI-SNC members, and for the production and distribution of materials to individuals on that list.
Section 11. The Vice President of Education shall be responsible for encouraging development of Project Management Professionals (PMPs) through development of educational publications and seminars. The Vice President of Education is responsible for maintaining a copy of all PMP Prep Class related information and all information related to any PMI-SNC Sponsored educational activities current within one month on the PMI-SNC SharePoint site.
Section 12. The Vice President of Public Relations shall be responsible for publicizing the activities of the Chapter, as well as creating a positive image of the Chapter in the community. The Vice President of Public Relations is responsible for maintaining a copy of a list of the organizations the PMI-SNC partners with and a list of current and past sponsors along with their commitments current within one month on the PMI-SNC SharePoint site.
Section 13. The Board shall exercise all powers of the PMI-SNC , except as specifically prohibited by these bylaws, the PMI Bylaws and policies, its charter with PMI, and the laws of the jurisdiction in which the organization is incorporated/registered. The Board shall be authorized to adopt and publish such policies, procedures and rules as may be necessary and consistent with these bylaws and PMI Bylaws and policies, and to exercise authority over all PMI-SNC business and funds.
Section 14. The Board shall meet at the call of the President, or at the written request of three (3) members of the Board. A quorum shall consist of no less than one-half of the membership of the Board at any given time. Each member shall be entitled to one (1) vote and may take part and vote in person only. At its discretion, the Board may conduct its business by teleconference, facsimile or other legally acceptable means. Meetings shall be conducted in accordance with parliamentary procedures determined by the Board.
Section 15. The Board of Directors shall declare an officer position to be vacant where an officer ceases to be a member in good standing of PMI or of PMI-SNC by reason of non-payment of dues, or where the officer fails to attend two (2) consecutive Board meetings. An officer may resign by submitting written notice to the President or the Vice President of Communications. Unless another time is specified in the notice or determined by the Board, the resignation shall be effective upon receipt by the Board of the written notice.
Section 16. An officer may be removed from office for just cause in connection with the affairs of the organization by a two-thirds (2/3) vote of the members present and in person at an official meeting of the membership, or by a two-thirds (2/3) vote of the Board.
Section 17. If any officer position becomes vacant, the President may appoint a successor with the approval of the Board to fill the office for the unexpired portion of the term for the vacant position. In the event the President is unable or unwilling to complete the current term of office, the Executive Vice President shall assume the duties and office of the presiding officer for the remainder of the term.